The Sunshine Act requires a minimum of four items be included in the minutes entry for each meeting. These include:
1. The date, time and place of the meeting.
2. The names of members present.
3. The substance of all official actions and a record by individual member of the roll call votes taken.
4. The names of all citizens who appeared officially and the subject of their testimony.
The municipal codes provide little real guidance to the secretary, although requirements for inclusion of material in the minutes can be outlined in the procedural rules of the governing body (source: Manual for Municipal Secretaries – Governor’s Center for Local Government Services).
Forest Hills council meeting rules state:
Minutes are taken to record the substance of each public meeting. They are not transcripts detailing what each person said but a summary of official actions.